How to Track Employee Productivity Effectively Using Software?

So, how will you track the productivity of your employees in today’s fast-paced, technology-oriented, modern, and employee-centric work world and atmosphere? Manually? That’s a bad and outdated method. As we keep mentioning in our posts, modern problems require modern solutions. So, you need to implement the best employee productivity tracking software solution. However, what’s next? That’s what we will cover in today’s post. Plus, we will also reveal the tool we use to monitor and boost the work efficiency levels of our employees. With that, let’s get started.  

5 Tips for Implementing Employee Productivity Monitoring Software

Let’s assume that you already know that implementing employee monitoring software for tracking the productivity of your employees improves accountability, streamlines workflows, and skyrockets work efficiency. However, how will you implement the said software solution once you have it? Here are some expert (we) recommended tips for you.

1. Transparent Productivity Metrics

The first thing to ensure is that your employees are aware of what is expected from them. The productivity metrics must be transparent to ensure there is no confusion, everyone knows and does not assume what to do, and no one tells later, something like, I didn’t know I had to work on that too.

Align with Business Objectives

A good thing to do is align the productivity metrics with what you and your business want to achieve. For instance, if you aim to complete the development of the software by the middle of next month, then the productivity metrics must set the bar for that deadline. So, anyone who fails to do their part of this task is unproductive.

Examples

Another example is to set the bar at 200 units sold per week per employee. Anyone selling this amount or more is productive. The employees who have sales below 200 each week are unproductive. As we mentioned before, these standards must be fair and transparent for everyone, as per their working experience, skills, and capacity. 

2. Choose the Right Software

To make it even more transparent, you need to choose the right employee productivity tracking and monitoring software solution. What this does is make configuring the productivity metrics simple and customizable as per your requirements. Plus, the productivity monitoring and reporting are also precise and efficient.

Comprehensive Analytics

It is a good idea to look for a software solution with comprehensive analytics. These analytical reports let you know of any obstacles in the completion of the project. Plus, you will also know the most important thing, which is how your employees are utilizing their given work-time.  

Real-Time Monitoring

Which one is better, identifying the apps, URLs, and file usage of your employees after the work is done and then correcting the mistakes the next day, or knowing these insights in real-time and intervening on the spot? The former is around two workdays wasted. However, the latter is much better as you are ensuring that your employees are always on the right track of maximum efficiency and productivity.

Integrations

Employee productivity monitoring software providing you with integrations with all the other tools and apps you use is simply amazing. Usually, this is done with project management software to ensure that you get real-time project-based productivity levels, which you can skyrocket if and when needed.

User-Friendly Interface

Not all your employees are comfortable with using software solutions. For example, your content writers and non-IT employees. That’s why if they need to check their efficiency and productivity levels, they need a simple and easy-to-use interface. So, instead of looking for this customization, choose a productivity monitoring software solution with a user-friendly interface for all employees. 

Ethical & Privacy Considerations

Another thing you want to ensure is that your employee productivity monitoring software abides by the ethical rules, labor laws, and regulations. Plus, it must keep itself updated with these ever-changing norms to ensure that you don’t get in trouble with the law. Furthermore, ensuring that the tool doesn’t track any sensitive or confidential data and is not associated with any third parties is crucial.  

Read Also: Top 10 Childcare Scheduling Software for Your Business in 2025

3. Implement a Tracking System

The next thing to do is implement a tracking software solution for the productivity metrics as per your productivity metrics’ requirements. Here are a few options to consider.

Time Tracking Software

This tool tracks and reports the time your employees spend working. Based on how advanced the tool is, it can be task-based or a simple tracking tool that makes time entries, which you have to name and categorize later.

Project Management Software

Put all the traditional elements of project management, such as Gantt charts, to-do lists, and post-its, into a software solution, and you have project management software. The only difference is that it’s much better, cooler, and in style. This updated tool is equipped with all the features you need to manage tasks, workflows, workspaces, projects, and checklists. 

Activity Monitoring Software

This is another name for employee monitoring software. What it does is monitor, analyze, and report how, when, and what files, URLs, and apps your employees are using.

4. Evaluate & Use Data

Now that we are done with all the tracking, there is also a need to evaluate and use the data gathered. Otherwise, there will be no improvements. Here’s what you need to do. 

Regular Reviews

Regularly and consistently review the performance reports to let your employees know of their progress. Asking them how good or bad the productivity monitoring software is is also good.

Identify Patterns

The next thing to do is identify productivity or unproductivity patterns, get rid of unnecessary steps, and streamline the workflow. 

Identify Obstructions

As we mentioned before, consistently monitoring the productivity of your employees will also let you identify any obstacles you need to get rid of.

Develop Action Plans

Based on all the data-driven reports you evaluate, you will develop efficient action plans that will lead you to more success. 

5. Regular Review & Check-Ins

Here are some tips for the same.

Provide Feedback

• A good thing to do is to provide feedback to your employees to let them know how they are performing their work.

Recognize Achievements

• Rewarding employees for good work inspires them to work harder and smarter.

Address Performance Problems

• Based on the precise data-driven reports, attending to any performance issues will be non-biased and without employer favoritism. 

Conclusion

With that, we are done bringing our post for today’s topic, How to Track Employee Productivity Effectively Using Software, to an end. To summarize, conclude, and provide you with a final word, we would like to say that for effectively tracking the productivity of your employees, you need a software solution. However, not just any software solution, you need a screenshot monitoring software solution for productivity tracking that’s loaded with intuitive features for the same. However, what about the best one in this category? We strongly suggest none other than DeskTrack, the complete employee monitoring software.